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Executive Administrative Assistant

Apple

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Administration

Cupertino, CA, USA

Posted on Thursday, August 1, 2024

Summary

Posted: Jul 30, 2024

Weekly Hours: 40

Role Number:200560532

At Apple, we’re perfectionists. Idealists. Inventors. Forever tinkering with products and processes, always on the lookout for better. Whether you work at our global offices, off-site, or even at home, a job at Apple will be demanding. But it also rewards bright, original thinking and hard work. And none of us here would have it any other way. At Apple, we don’t just create products. We create the kind of wonder that’s revolutionized entire industries. Come join the team that dreams up what’s next, and that does everything necessary to make it happen. We want you to bring your passion, dedication and focus, and help invent the future! Does an exciting, dynamic, fast paced and pressure-filled environment catch your attention? Do you like puzzles and determining solutions that are not obvious? Terrific! Consider joining us. We are seeking an Executive Administrative Assistant to support a Director in our Product team. This position requires a tenacious self-starter with experience in an executive assistant role within a multifaceted high-tech environment. We require that our new teammate have significant experience in assisting executives in your current or past positions. We need a colleague who is resourceful, creative and solution oriented in ambiguous situations.

Description

Your responsibilities are to support and assist a Senior leader and their team with administrative tasks This role demands heavy calendar management using Apple Calendar and requires mastery of manipulating daily calendars, resilience, flexibility, and problem-solving abilities You will coordinate regularly with other Executives’ schedules and Admins, across Apple You will work with many cross-functional teams to aid in scheduling, and planning short and long-range projects of varying complexity You will be expected to balance and prioritize a wide range of projects and tasks simultaneously while working in a fast-paced environment, with attention to detail, accuracy and timeliness You will be expected to setup up and organize occasional larger team-wide meetings on and off campus and run day-of logistics You will be answering correspondence and redirecting as needed to teams and individuals within Apple You will organize domestic travel multiple times a month and international travel on occasion You will also be expected to submit or manage expense reports as needed.

Minimum Qualifications

Minimum of 10 years administrative experience and 2 years supporting Director-level or higher is required
Ability to thrive in a fast-paced deadline driven environment while maintaining composure under pressure
Possess a “can do” attitude and comfortable operating as part of a greater team of administrative assistants that support one another
Enjoys challenging calendar management tasks while prioritizing many competing requests with minimal guidance
Accustomed to problem-solve issues in a timely manner and proactively communicate decisions to appropriate individuals
Extremely organized and has an exceptional response rate and willingness to be available after business hours on occasion
Great reputation for working in a team environment and acting with integrity
Excellent written and verbal communication with a strong sense of professionalism
Ability to exercise good judgement when exposed to highly confidential information
Experienced at booking complicated international/domestic travel and willingness to travel if required

Key Qualifications

Preferred Qualifications

Proficiency with Apple Calendar, Apple Mail, Apple Keynote, Quip, Slack, and other office systems and tools are a plus
Excellent negotiation skills and comfortable with pushing back are a big plus
Interest in learning and growing with the team and ability to proactively look for ways to help the team to function more smoothly across multiple locations is a plus
Interest and creativity in building team culture and fostering a positive and productive work environment
Experience managing multiple Directors calendars
Experience planning events with an anticipatory eye on what may be needed for the event
Possess an interest in project management, other administrative responsibilities, and adept at proactively managing and setting expectations

Education & Experience

Additional Requirements

Pay & Benefits

At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $41.00 and $73.10/hr, and your base pay will depend on your skills, qualifications, experience, and location.

Apple employees also have the opportunity to become an Apple shareholder through participation in Apple’s discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple’s Employee Stock Purchase Plan. You’ll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses — including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits.

Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.

Apple is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant.